منسقة موارد بشرية / HR Coordinator

Duties and Responsibilities

A. Recruitment & Selection

• Assist in preparing job descriptions and vacancy announcements.
• Coordinate the recruitment process including longlisting, scheduling interviews, and communicating with candidates.
• Ensure recruitment follows organizational and donor compliance standards.
• Verify references and prepare hiring documents.

B. Onboarding & Orientation

• Prepare employment contracts and onboarding packages.
• Conduct orientation sessions for new staff.
• Ensure all new employees understand HR policies, code of conduct, and safeguarding procedures.

C. HR Administration & Personnel Files

• Maintain updated personnel files and ensure confidentiality.
• Ensure all HR documentation is complete, accurate, and compliant with internal and external requirements.
• Track employee data such as contract timelines, probation periods, and performance review deadlines.

D. Leave & Attendance Management

• Monitor attendance sheets and verify leave balances.
• Ensure compliance with the internal leave policy.
• Prepare monthly HR reports and leave summaries.

E. Payroll Support

• Collect and verify monthly attendance and approved leave for payroll processing.
• Support the HR Manager in preparing payroll documents.

F. Staff Relations & Communication

• Provide HR guidance to employees on policies and procedures.
• Support in addressing employee concerns professionally and confidentially.
• Promote a positive, respectful working environment.

G. Compliance & Safeguarding

• Ensure adherence to HR policies, code of conduct, PSEA, child safeguarding, and anti-harassment guidelines.
• Report any violations according to established procedures.

H. Performance Management Support

• Assist in coordinating annual and mid-year performance evaluations.
• Follow up with managers to ensure timely completion of performance reviews.

I. Other Responsibilities

• Support HR audits and donor reviews.
• Contribute to HR system improvements and process development.
• Carry out any additional tasks assigned by the HR Manager.

3. Required Qualifications & Experience

• Bachelor’s degree in Human Resources, Business Administration, Management, or a related field.
• Minimum 4 years of HR experience, preferably in NGOs or humanitarian organizations.
• Good knowledge of labor laws and HR best practices.
• Strong administrative and organizational skills.
• Excellent communication skills in Arabic and English (written and spoken).
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency in MS Office (Word, Excel, Outlook).

4. Key Competencies

• Strong interpersonal and communication skills.
• High attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Professionalism, integrity, and respect.
• Teamwork and problem-solving skills.
• Commitment to humanitarian principles and ONSUR in long-listing verifies approves Turkey’s values.