2MT truck vehicle Rental including Driver (monthly basis contract)-Raqqa

Section A: Program Background:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The IRC has been working in Syria since (2013), IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon, and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding, and coordination).

Section B: Rationale:

The International Rescue Committee intends to avail Transportation Service Providers (a Vehicle Including Driver) services based on service agreement contract with individuals having the capacity and experience of rendering such services in SYR-Raqqa for the transportation of IRC materials. The intended contract shall be based on the fixed price, all inclusive (driver, fuel, maintenance, insurance, backup support, legal cover) and shall be valid for a minimum period of a month

Section C: Vehicle Specifications and Schedule of performance:

The service will be scheduled as described below: (The vehicle model year must be 10 years old (2016 or news models )

Vehicle Type

Seating Capacity

Working Days

Working Hours

Eligibility for overtime

Overnight allowance

Average Monthly Distance Traveled

Mileage allowance

Payment method

2 MT truck – H100

3 seats

22 working days per month Ideally (working Days may be changed based on business needs)

8 working Hours Per day (working hours may be changed based on business needs)

No

Yes

3500 KM

$0.16 per kilometer for mileage exceeding 3,500 km per month

USD / Payment in SYP according to Payroll days exchange rate

Section E: Responsibilities

• Safe and efficient transportation of organization-related materials, including furniture, stationery, fuel (diesel) when required, and other supplies.
• The representation of IRC in a professional manner
• The Driver will be managed in his day-to-day activities by the Logistic Officer, or as assigned by the line manager.
• The Driver will be assigned duties on weekends, holidays, and after normal working hours of required subject to the supervisor’s discretion.
• The Driver will be contacted at least 24 hours in advance when his services are required to meet IRC transportation needs.
• The Contractor will provide a vehicle(s) in roadworthy condition, and will regularly check engine, brakes, air condition, tires, etc. and repair or replace as needed.
• Vehicles will be subject to regular inspection; IRC reserves the right to reject any vehicle or service which does not meet its agreed specifications.
• IRC will not be responsible for any damage, labor, service, or parts.
• The Driver will ensure that the vehicle is equipped with the following:
• i. functioning seat belts
• j. spare tire
• k. first aid kit
• l. fire extinguisher
• m. basic tool kit
• The Driver must be respectful to IRC passengers, ensure passengers are provided with the maximum comfort levels possible (e.g., using heaters and A/C when appropriate), and abide by IRC’s Code of Conduct and general guidelines for vehicle usage provided by IRC.
• Only IRC personnel, and/or other persons authorized by IRC, may be carried in vehicles while in service.
• Only IRC materials/goods, or other items authorized by IRC may be transported in the Contractor’s vehicle while the said vehicle is in service.
• No weapons or illegal materials/goods may be carried in the vehicle at any time.
• Transport of contraband or prohibited items is strictly prohibited. Any violation of this regulation will give the IRC the option of terminating this contract, without notice.
• In the event a vehicle(s) breaks down, the Driver shall make all necessary arrangements for immediate replacement of the said vehicle(s) while the original vehicle(s) is being repaired.
• The Contractor will retain sole responsibility for any injuries, death, loss, or damage sustained to third parties resulting from the operation of vehicles under hire by IRC.
• The IRC will not hold any responsibility in case of accidents.
• The Driver must adhere to IRC Safety and Security procedures as explained by the Safety and Security Department.
• Payment for the Service provider will be based on actual Attendance/Trip based on IRC Request on Monthly Bases.
• The service provider will be paid in Syrian Pounds (SYP).

Section F: Place of performance

Currently the minimum IRC areas of intervention are as under, however, the specific locations change from time to time, The current IRC locations in SYR are as under:

• Raqqa
• Hasakah
• Deir Ezzor
• Aleppo
• Homs
• Hamma

with their countryside if needed

Section G: Key Competencies

• Thorough knowledge of the host country’s traffic regulations and legal requirements in terms of road safety, vehicle registration requirements and other legal prerequisites.
• Provision of vehicle backup during preventive maintenance or an unforeseen event to ensure uninterrupted transportation services.
• Safe driving skills and technical know-how, knowledge of preventive/routine maintenance
• Language skills (Arabic) while additional language (English & Kurdish) would be an asset.
• Knowledge (or ability to quickly learn) satellite communications equipment.
• Team spirit and problem-solving abilities

Section H: Expected Deliverables

• Strict compliance with IRC vehicle policies and procedures, including the safe transportation of organization materials and ensuring that all staff members wear seat belts.
• Daily and pre-long distance vehicle checks.
• Accurate upkeep of the vehicle’s log sheet.
• Maintaining the vehicle clean, fueled and mechanically sound.
• Inspecting and maintaining all vehicle accessories.
• Advising the Fleet manager of pending inspections, insurance renewal or any defects or problems.

Section I: Minimum Requirements

• Level xxx Primary certificate education in minimum
• Valid General driving license
• General Vehicle License Plate
• National ID
• Vehicle Registration Documents ( the Vehicle must be registered on the Candidate’s name )
• Minimum two years’ work as a professional driver (experience with NGOs is preferable)
• No road safety-related fines or convictions
• Demonstration of local area (area of operation) knowledge
• Able to pass the IRC driving test.

كيفية التقديم

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