Finance officer

RESPONSIBILITIES:

Record daily journal entries accurately using QuickBooks or an approved accounting system.
Prepare and process payment and receipt vouchers, ensure proper approvals, and maintain organized documentation.
Manage and follow up on Accounts Payable and Accounts Receivable.
Support monthly and annual closing processes and prepare monthly financial statements (Income Statement, Balance Sheet, Cash Flow, Trial Balance, BVA).
Perform periodic bank reconciliations and resolve discrepancies.
Monitor operational budgets and track spending against approved budget lines.
Manage staff advances, petty cash, and outstanding balances; ensure timely settlement according to policies.
Coordinate with external auditors and provide requested documentation in a timely manner.
Maintain financial filing systems and archive invoices and supporting documents in both hard and soft copies.
Ensure compliance with internal financial policies and external financial regulations.
Prepare financial summaries and reports for management and/or donors/partners when required.
Perform any other finance-related tasks assigned by the direct supervisor within the scope of work.

QUALIFICATIONS:

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
2–5 years of relevant experience in accounting and finance roles.
Proven experience using QuickBooks or similar electronic accounting software (e.g., ERB, Bazar,…).
Good knowledge of accounting principles and financial reporting standards (IFRS is an advantage).
Strong proficiency in Microsoft Excel (spreadsheets, formulas; Pivot Tables are an advantage).
High attention to detail, strong organizational skills, and ability to meet deadlines.
Excellent numerical accuracy and data entry discipline.
Strong analytical and reporting skills.
Ability to work under pressure and deliver tasks within agreed timelines.
Good communication skills and professional conduct.
High level of confidentiality and integrity in handling financial information.
Ability to work independently and collaboratively as part of a team.
Good command of the English language is required.
Journal entry accuracy rate of 98% or above.
Bank reconciliations completed within 5 working days after month-end.
Monthly financial reports submitted on time as per internal deadlines.
Reduced audit findings and accounting errors over time.