Coordination & Contract Manager

JOB DESCRIPTION

EMERGENCY NGO is an international non-governmental organization established in 1994 to provide free, high-quality medical and surgical care to victims of war, landmines, and poverty, while promoting a culture of peace, solidarity, and respect for human rights. Since its foundation, EMERGENCY has treated more than 11 million patients worldwide. The organization currently operates also in Afghanistan, Ethiopia, Gaza, Iraq, Italy (incl. Search and Rescue in Mediterranean Sea), Sierra Leone, Sudan, Ukraine, Uganda.

EMERGENCY is founded on the principle that access to high-quality healthcare is a fundamental human right.

The Al Rastan Hospital, Syria will be a healthcare facility dedicated to providing free, high-quality medical services to vulnerable populations. The hospital will aim to ensure equitable access to healthcare while contributing to the strengthening of local health services and fostering a culture of dignity, respect, and human rights.

Position: Coordination & Contract Manager

Duty Station: Al Rastan, Syria

Reporting to: Construction Manager

Scope of the position

The Coordination & Contract Manager plays a key role in the successful delivery of the Al Rastan Hospital construction project.

The position is responsible for coordinating the interfaces between the Civil Works and MEP contractors, ensuring technical alignment across all disciplines and supporting the effective resolution of design, construction, and contractual issues.

In addition, the role leads contract administration activities, including variation management, progress measurement, payment certification, and contractual compliance, ensuring that project objectives are achieved in terms of quality, budget, schedule, and technical standards.

Given the complexity of the project, strong expertise in civil construction and multidisciplinary coordination is essential.

Duties & Responsibilities

Technical Coordination

• Maintaining a weekly clash matrix to identify and resolve interferences between civil, electrical, and mechanical works.
• Chairing weekly coordination meetings with the two contractors.
• Resolving on-site interferences in collaboration with the Discipline Leads.
• Verifying that work sequences are compatible (e.g., chases before finishes, foundations before equipment installation).
• Coordinating with European designers to resolve design gaps or modifications.
• Providing direct support to the Lead Civil Engineer in supervising civil works, including demolition, structural works, block works, plastering, flooring, and finishes.
• Reviewing civil drawings and specifications to identify potential issues before they reach the construction phase.
• Managing variations (analysis, price negotiation, preparation of addenda) in accordance with GTC Art. 13.
• Monitoring penalties and contractual deadlines in accordance with GTC Art. 3.
• Managing contractors' requests for modifications, reporting to Construction Manager.
• Maintaining the official register of communications with contractors, reporting to Construction Manager.
• Interpreting and applying contract clauses to resolve disputes and claims.
• Supervising the Quantity Surveyor for physical measurements.
• Preparing Interim Payment Certificates based on the QS's measurements.
• Spot-checking quantities declared by contractors.
• Managing discrepancies between the BoQ and executed quantities.
• Ensuring that measurement data from the Site Assistants (compiled and checked by the QS) are correctly incorporated into progress reports.
• Preparing economic and progress reports for the Construction Manager.
• Maintaining the register of variations and reservations.
• Supporting the Construction Manager in preparing documentation for local authorities, consultants, and project stakeholders.

Contractual Management:

• Managing variations (analysis, price negotiation, preparation of addenda) in accordance with GTC Art. 13.
• Monitoring penalties and contractual deadlines in accordance with GTC Art. 3.
• Managing contractors' requests for modifications, reporting to Construction Manager.
• Maintaining the official register of communications with contractors, reporting to Construction Manager.
• Interpreting and applying contract clauses to resolve disputes and claims.

Measurement and Progress Payments:

• Supervising the Quantity Surveyor for physical measurements.
• Preparing Interim Payment Certificates based on the QS's measurements.
• Spot-checking quantities declared by contractors.
• Managing discrepancies between the BoQ and executed quantities.
• Ensuring that measurement data from the Site Assistants (compiled and checked by the QS) are correctly incorporated into progress reports.

Reporting and Documentation:

• Preparing economic and progress reports for the Construction Manager.
• Maintaining the register of variations and reservations.
• Supporting the Construction Manager in preparing documentation for local authorities, consultants, and project stakeholders.

REQUIRED SKILLS

• Master's Degree in Civil Engineering from a recognized university. Candidates holding a degree in Mechanical Engineering, Building Engineering, or a related discipline may also be considered, provided they can demonstrate substantial experience in civil construction projects.
• Minimum 10 years of professional experience in the construction sector, including at least 5 years in technical coordination, contract management, or similar roles on internationally funded projects (UN agencies, World Bank, European Union, INGOs, or comparable organizations) involving re-measurement contracts.
• Demonstrated experience in at least three projects delivered in accordance with European or American technical standards (including EN, IEC, ASTM, NFPA or equivalent), supported by professional references.
• Solid technical knowledge of civil construction methodologies and site practices, including demolition works, reinforced concrete and steel structures, masonry works, plastering, flooring, finishing works, and construction sequencing.
• Good understanding of contract administration principles, including FIDIC and/or re-measurement contract frameworks.
• Strong coordination, negotiation, and conflict-resolution skills, with the ability to facilitate collaboration among multiple contractors and technical stakeholders.
• Professional proficiency in English (minimum B2 level), both written and spoken.
• Ability to work full-time on site in Syria for the entire duration of the project (approximately 15 months).
• No actual, potential, or perceived conflict of interest in relation to the project.

Preferred:

• Familiarity with BIM-based coordination and clash detection tools, particularly Revit and/or Navisworks.
• Previous experience in hospital construction, healthcare facilities, or other technically complex building projects.
• Previous experience supervising or supporting civil works in positions such as Project Manager, Site Manager, Senior Site Engineer, or equivalent.

Software Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) – mandatory. 

• AutoCAD (for drawing review) – mandatory for civil drawing review. 

• Revit / Navisworks (for clash detection) – appreciated. 

• Project management software (MS Project, Primavera, or equivalent) – appreciated.

How to Apply

We particularly encourage applications from qualified Syrian professionals.

Interested candidates should submit the Curriculum Vitae (CV) to [email protected]

Subject: Application for Coordination & Contract Manager – Syria

Deadline: 9 September 2026

Only shortlisted candidates will be contacted.