Supply Chain Officer

RESPONSIBILITIES

Procurement Management

• Execute the full procurement cycle, including market assessments, quotations, bid analysis, and issuance of purchase orders/contracts.
• Ensure all procurement activities comply with Bahar NGO policies and donor regulations.
• Coordinate with requestors to ensure clear specifications and timely processing of requests.
• Support supplier selection and negotiations to ensure value for money.

Logistics & Warehouse Operations

• Coordinate transportation and delivery of goods to project sites.
• Support warehouse operations including receiving, storing, and dispatching goods.
• Maintain accurate stock records and monitor inventory levels.
• Ensure proper documentation for logistics activities (GRNs, waybills, delivery notes).

Vendor Management

• Maintain and regularly update supplier and service provider databases.
• Conduct supplier evaluations and performance tracking.
• Ensure strong communication with vendors and service providers to ensure timely delivery.

Documentation & Compliance

• Ensure all procurement and logistics documentation is complete, accurate, and compliant with internal and donor requirements.
• Verify all approvals before proceeding with procurement or logistics activities.
• Support audit processes by preparing required documentation.

Coordination & Reporting

• Work closely with program, finance, and warehouse teams to align supply chain activities with operational needs.
• Provide regular updates to the Supply Chain Coordinator on progress, challenges, and recommendations.
• Maintain proper records of all procurement and logistics transactions.
• Prepare periodic reports including procurement tracking, stock reports, and delivery status.

QUALIFICATIONS

• Education: Business Administration, or a related field.
• Experience: Minimum of 2 years of experience in procurement and/or logistics, preferably in the humanitarian sector.
• Knowledge: Good knowledge of supply chain processes, donor compliance, and local market conditions in Syria.
• Languages: Fluency in Arabic (required); English is an advantage.
• Nationality: Syrian nationality (mandatory).

Skills and Competencies

• Strong organizational and multitasking skills.
• High attention to detail and compliance.
• Good communication and negotiation skills.
• Proficiency in Microsoft Office.
• Ability to work under pressure and meet deadlines.

Key Working Relationships

• Internal: Supply Chain Coordinator, Program Teams, Warehouse/Logistics Team, Finance Department.
• External: Vendors, suppliers, transporters, and service providers.